Job Description SUMMARY Responsible for the processing of bills (payables), sales orders, and other ac...
Job Description SUMMARY Responsible for the processing of bills (payables), sales orders, and other accounting operational tasks. Responsible for answering the company phones and greeting visitors. Serve as the first point of contact for new visitors and callers to the company. DUTIES AND RESPONSIBILITIES Answer the phones in a friendly, helpful, and efficient manner. Greet vendors, customers, applicants, etc. and direct them to the appropriate company personnel. Keep track of the whereabouts of key personnel and process their calls and messages. Open and distribute company mail. Assist with various accounting and bookkeeping functions. Comply with company policies and procedures. Review bills for payment (match invoices with purchase orders). Check for proper approvals and authorizations. Enter and process payments. Maintain vendor files. Process customer credit applications and maintain related files. Additional duties as assigned by management. EDUCATION and/or EXPERIENCE Post-secondary educational degree (2 to 4 year degree from college, university, technical-school, military, vocational or other advanced educational institution) is required. Candidates are PREFERRED who offer the following: Experience in manufacturing environment Experience in using accounting software Experience in cost accounting Experience with SAP Experience with MS Word At least 6 or more months of experience as a front desk receptionist Two or more years’ experience with MS Word and knowledge of MS Excel Self-motivated; ability to work with minimal supervision LANGUAGE SKILLS Ability to read and interpret financial statements, general business periodicals, professional journals, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with customers and employees of the company. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. TECHNICAL SKILLS Computer literate (MS Office including Word and Excel as well as accounting software) Proficient knowledge and application of accounting principles Quality standards – both ISO and QS WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. PHYSICAL DEMANDS Employee is regularly required to walk and talk and hear. The employee is frequently required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit. Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. PERFORMANCE MEASUREMENTS Operating standards - The employee will need to meet or exceed the Operating Standards set in the areas of quality, cost, safety, planning, customer satisfactions, supervision, efficiency, and productivity. Such standards will be set annually and communicated to the manager. Personal growth - Each year there will be professional goals developed and agreed to by the manager and supervisor. Employee relations – The employee will be evaluated regarding his/her behaviors associated with appropriate human interaction, respect, and communication. Creativity – This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas. Company Description Pratt Industries is America's 5th largest paper and packaging company with more than 7,000 highly skilled green collar employees dedicated to the environment and sustainability. Pratt Industries is one of the largest corrugated packaging companies in America, with sophisticated manufacturing facilities in more than twenty states. The company operates four of the most modern, cost effective paper mills in the country, as well as a series of sheet and box plants strategically placed throughout the United States offering a wide range of creative packaging solutions. Pratt Industries is committed to recycling and the environment by harvesting the urban forest. Pratt Industries offers competitive compensation plans with incentive opportunities, full benefits package including medical, dental, vision, life, disability, All State, Pre-Paid Legal, and 401(k) with company match, paid vacation, and paid holidays. Equal Opportunity Employer/Disabled/Vets